Return & Refund Policy

Last Updated: February 21, 2026

SupplyLink Marketplace is a B2B platform connecting buyers with vendors for wholesale food & beverage, kitchen equipment, and disposable supplies. All sales are final unless specified below. We implement a 7-day payment hold to protect all parties.

1. Payment Hold & Release

To ensure buyer protection and smooth dispute resolution, we hold all payments for 7 calendar days after delivery confirmation.

  • Funds are held securely for 7 days from delivery (or estimated delivery date).
  • This allows time for inspection and any return/refund requests.
  • After 7 days with no open issues, funds are automatically released to the vendor (minus platform fees).
  • If a claim is filed within the hold period, funds remain held until resolution.
  • Perishable or high-risk items may have an extended hold up to 14 days.

2. Return Eligibility

Returns are accepted only for approved cases and are subject to vendor approval.

  • Non-perishable items: Within 30 days of delivery if unused and in original packaging.
  • Perishable items (food, beverages, fresh produce): Non-returnable except for proven defects or vendor error.
  • Custom or special-order products: Generally non-returnable.

3. Non-Returnable Items

  • Perishable or temperature-sensitive goods after delivery
  • Opened or used hygiene/disposable products
  • Items damaged due to buyer misuse or improper storage
  • Items marked "Final Sale" or "As-Is"
  • Any item missing original packaging or tags

4. Returns for Vendor Error or Defect

Report within 7 days of delivery with photos/proof:

  • Wrong item shipped
  • Damaged in transit
  • Materially different from description

Vendor typically covers return shipping; full refund, replacement, or credit provided.

5. Return & Shipping Costs

Situation Return Shipping Restocking Fee
Buyer change of mind (approved) Buyer pays Up to 15–25% (vendor discretion)
Vendor error / defect / wrong item Vendor pays (prepaid label often provided) None
Perishable / final sale items N/A N/A

6. Return Process

  1. Log in → My Orders → Request Return or email support.
  2. Provide order number, photos, and reason.
  3. Vendor reviews request (1–3 business days).
  4. If approved, ship item back (original packaging recommended).
  5. Refund/credit issued after inspection.

7. Refunds

  • Processed to original payment method within 5–10 business days after approval.
  • During 7-day hold: Immediate refund possible if approved.
  • Original shipping fees non-refundable except in vendor error cases.

Contact Us

Questions about returns, refunds, or the payment hold?

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